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Project Administrator

FORT LAUDERDALE-33307, FL, US
06/12/2019

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Required Skills

Microsoft Office applications

Company

Infinity Consulting Solutions, Inc

Experience

2 to 4 Year(s)

Job Description

The Project Administrator is responsible for office support, accounting administration, and reporting necessary to keep a project running smoothly.

Complete responsibility for assigned projects in terms of setup, NTO, insurance, files, subcontractors, billing, OCIP, change order, etc.

Will work in conjunction with Project Managers and Estimating Department

Job Responsibilities:

Assist with creation and maintenance of job files

Verify and document subcontract paperwork (insurance certificates, lien waivers, signed subcontracts)

Become familiar with the unique aspects of the job and properly establish and maintain appropriate document control.

Enter information into Procore/Textura verify client change requests, subcontracts,
Subcontractor change orders and purchase orders

Monitor monthly customer payments and customer retention amounts for projects

Reconcile Owner Direct Purchase Order

Cross training as needed in other administrative areas

Work cooperatively with co-workers, clients, and vendors.

Qualifications:

Minimum 2-3 years’ experience performing project administration for a general contractor or subcontracting company

Thorough knowledge and experience of billing/invoicing using purchase orders and subcontracts

Working knowledge and skill in the use of Microsoft Office applications, TeamWorks, and Quickbooks

Required experience handling lien releases,pay applications, change orders, ODPO and OCIP reports

Strong attention to detail

Excellent time management and multi-tasking abilities; deadline-driven

Excellent administrative and organizational skills

Team player

Solid interpersonal and communication skills both oral and written

High school diploma required; Bachelor’s degree preferred