Job Details

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Project Coordinator

TUALATIN-97062, OR, US
03/15/2020

-

Required Skills

Microsoft Outlook

Company

Infinity Consulting Solutions, Inc

Experience

Job Description

Position Summary:

This position provides administrative support to the VP of Operations, Operations Managers, Operations Supervisors, Project Managers and/or others as required. May also provide Human Resources, Special Events and General Office support.

Job Responsibilities:

Provides a variety of administrative support functions for the office and region. Enters data for new projects and change orders into the accounting system.

Processes invoicing and purchase orders for different lines of business (e.g. Security, Healthcare Technologies, Fire and/or Security projects). May process purchase orders for subcontractor timesheets.

Attends weekly planning sessions; conducts weekly service paperwork reconciliation; may perform weekly timesheet data entry.

May request certificates of insurance and new vendor setups.

Coordinates a variety of office support duties which may include: ordering supplies for office copiers/printers, break rooms and restrooms, delivering recyclables to recycling centers, caring for plants in the office, etc.

May assist with HR office duties such as providing new colleagues with an orientation to the office and reviewing paperwork prior to submitting to the corporate office.

May coordinate special events for the office (e.g. Convergint Day, monthly birthday cake day, Halloween, Thanksgiving and Christmas, etc.)

Handles any unusual or unique office tasks requested by the manager or others (e.g. research for a new copier, licensing details, report details etc.)

May establish and maintain a customer satisfaction follow up and call back procedure and provide senior management with appropriate feedback. May assist with customer satisfaction surveys.

May be responsible for maintaining and registering the office and colleagues in industry state licensing programs.

Performs other duties and responsibilities as requested or required.

Job Skills Requirements:

Strong telephone and personal customer service skills and ability to work under pressure

Solid Microsoft Outlook, Excel, and Word skills

Solid organizational skills and the ability to handle multiple projects tasks simultaneously

Excellent attention to detail

Solid verbal, written and interpersonal communication skills

Solid ability to facilitate a collaborative working environment for customers and team members

Education Requirements:

High School diploma or equivalent

Experience Requirements:

Previous administrative support or office management or related experience preferred

Previous experience in maintaining and registering in industry state licensing programs