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Lease Administrator

IRVINE-92620, CA, US
08/09/2020

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Required Skills

Advanced Excel skills

Company

Infinity Consulting Solutions, Inc

Experience

4 to 6 Year(s)

Job Description

Lease Administrator

Description

The Lease Administrator is responsible to work closely with the Regional Lease Administrators to assist in the day-to-day functions of lease administration, including but not limited to, working with our off-shore Lease Administration team, abstracting leases, reviewing reoccurring charges to ensure accuracy, CPI rent escalations, and tracking/monitoring critical lease dates. Office location can be Fort Washington PA, Chicago IL, Atlanta GA or Irvine CA.

Responsibilities

Review new leases, amendments, assignments, terminations and other lease documents – prepare and/or review accurate and detailed lease abstracts including all critical dates and financial requirements, and resolution of lease compliance issues.

Process lease documents and circulate to accounting department for approval and posting of monthly recurring charges, CPI increases, and any miscellaneous billings/adjustments related to rent.

Coordinate and follow up with the Asset Managers and/or Property Managers regarding the verification of building square footage, unit changes, rent commencement, move-in/out forms, holdover, major tenant information, Certificates of Insurance and other portfolio issues.

Partner with Construction and Property Management Departments on Tenant Improvement projects to monitor work completion for critical dates and the triggering of lease commencement/rent commencement.

Maintain the integrity of the lease abstract database and coordinate all aspects of the lease administration process, including regular review of reports to ensure accuracy of lease data.

Manage tenant contacts to update name and/or address change requests by reviewing and interpreting lease provisions and preparing documentation, if needed.

Prepare correspondence in conjunction with the processing of lease documents.

Work on special projects that may arise within the Lease Administration department.

Interact and work closely with Asset Management, Property Management, AR/Collections, Construction and Accounting.

This position reports directly to Vice President, Lease Administration.

Qualifications

A minimum of 4+ years' experience in Lease Administration or related field,

Associates, Bachelor's degree or Paralegal Certificate preferred.

Advanced Excel skills, proficient in Word and other Microsoft applications with working knowledge of Yardi or MRI database a plus.

Must have strong ability to interpret complex commercial lease language, related real estate documentation and have general property accounting knowledge in a fast-paced environment.

Detail-oriented and results-oriented with a desire to learn and support new technologies and processes.

Strong analytical and organizational skills with the ability to set priorities, manage multiple projects, and meet deadlines.

Must have excellent communication skills, both verbal and written, and the ability to effectively interface with all departments of the company in a highly professional manner.

Ability to work independently, as well as part of a team.